MIT ACADEMY SDN BHD Vacancies Executive Assistant

MIT ACADEMY SDN BHD is looking for new potential candidates to fill in for Executive Assistant position. If you currently looking for new education sector job opportunities and qualified with the job desc, feel free to apply this job.

Job Description

We are looking for a new Executive Assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Executive Assistant Responsibilities:

  • Preparing financial statements, reports, memos, invoices letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Performing office duties that include ordering supplies and managing a records database.
  • Experience as a virtual assistant.
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support.

Executive Assistant Requirements:

  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of entire MS Office suite.
  • High school diploma.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.

Company Overview

Our Milestone
MIT Academy Sdn Bhd was founded in 1976 under the name of Cosmopolitan Business Agencies. It started as a rattan manufacturing company which subsequently diversified into corporate training and consultancy in 1989 and HRDF apprenticeship programme in 2007.
The company holds various educational licenses and accreditation by Department of Skill Development (DSD), under the Ministry of Human Resources No. L01956 License, Human Resources Development Fund (HRDF) License No. 647236A, City & Guilds (UK), Cambridge Assessment International Education (UK) and Pearson (UK). We have successfully conducted fully funded training programmes under Inbase, Indcert, Generate, Minimum Wages, Outplacement Centre (1MOC), Future Workers Training and Apprenticeship Programme. To date, MIT group has provided training and education to almost 5,000 students and workplace trainees in Malaysia.
Our landmark success was in 2011 when MIT Academy group has collaborated with SeGI College to train 3,000 teachers from Vietnam on various skills training and development of Vietnam National Occupational Skills Standards (VNOSS).
With our strong affiliation with key industry associations, the Ministry of Education had appointed MIT Academy as the 1st Private Technical College in 2012 offering the Malaysian Vocational Diploma programme for our PT3 graduate students for a 4-year engineering diploma course.
From year 2015 - 2017, MIT Academy was appointed by Omron, Bosch Rexroth, Fanuc, SMC, Mazak, Autodesk, Carey Training and America Welding Society as Licensed Training Centre, Licensed Technology Partner and Authorised Training Centre (ATC) to conduct technology courses for corporate trainees.
In 2019, the company has launched MITstem International School which is the 1st STEM school in Malaysia providing a combination of Academic IGCSE and STEM curriculum to gear our students for the 21st century technological challenges.
Education & Training  

How To Apply

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